RENEWAL MANAGEMENT PLATFORM
Never miss a renewal.
Every renewal, expiry and recurring obligation across your business, organised, owned, and acted on five months before it becomes urgent. Licences, warranties, certificates, domains, contracts, leases. One platform, one owner per obligation, nothing slipping through.
48-hour data migration · No long contracts · Built for South Africa
Committed spend · Aug–Jan
YOUR NEXT 180 DAYS
One view of everything that's coming, ranked by urgency, not filed by system.
It works right up until the day it doesn't.
Every business already has a renewal process. It's usually one spreadsheet, one inbox and one person's memory. Here's how it fails:
01
Scattered information
Dates, costs and documents live in spreadsheets, inboxes, supplier portals and personal calendars. Nothing answers "what's due in the next 90 days, and what will it cost us?"
02
Unclear ownership
Everyone knows something is due. Nobody is sure who reviews it, who approves it, or who carries it if it lapses.
03
Late decisions
Quote turnaround alone can take three weeks. By the time the deadline is visible, your leverage is already gone.
04
Untracked transactions
Quotes lost in inboxes. POs that don't match quotes. Invoices that don't match POs. Suppliers chasing you; you chasing accounts.
05
Silent risk
The failure is invisible until it isn't: security software that stops patching, a warranty that lapsed in 2021, a domain a competitor can register tomorrow.
Microsoft 365 annual commit
miss the change window by a week and you're auto-renewed for 12 months at last year's seat count.
Hardware warranty
a failed device with lapsed cover means 3–4 weeks without vendor support.
SSL certificate
expiry takes your public services down. And lifetimes are shortening: an annual task is becoming a quarterly one.
Telephony licences
software-based phones stop on expiry. There is no grace period.
THE RENEWAL LOOP
Every cycle feeds the next.
One record carries each renewal from first reminder to paid invoice, then folds what it learned into next year's budget. Round after round, decisions start earlier, quotes arrive sharper, and budget season gets shorter.
First reminder
−5 months
Owner decides
Quotes in
PO raised
Invoice matched
Paid
Budgeted
next FY
History kept
Renewals360
One record. Full circle.
From scattered dates to clear action.
Four steps to a forward view, and the fourth keeps paying you back every cycle.
Bring everything together
Add renewals manually, import your spreadsheet, or upload contracts and let the AI extract the dates and terms for you to confirm.
Add context and ownership
Supplier, cost, currency, notice period, documents, owner, approver, risk level.
Act before it becomes urgent
Renewals360 surfaces what's approaching and gets it to the right person with time to decide, timed to the notice period, not just the renewal date.
Improve every cycle
Build a reliable history, plan upcoming spend, and make better supplier decisions every time round.
See what's coming. Know what to do next.
A prioritised view of what is coming.
Every obligation ranked by urgency, risk and owner, so the next action is obvious long before anything becomes an emergency.
- Grouped by due window, not by the system it came from
- Risk and unassigned items surfaced first
- Filter by owner, category, supplier or business unit
ON THE ROADMAP
Do you actually need all of it?
Tracking tells you what's due. The question we keep hearing next is what's actually being used, unassigned licences, premium plans nobody touches, accounts that left months ago. Usage intelligence is a capability we're exploring for a future release. If it would matter to you, tell us at the demo, it shapes what we build next.
Less chasing. Fewer surprises. Better decisions.
Stay ahead
Enough time to review, negotiate, renew or cancel.
Create accountability
A named owner and approver on every obligation.
Protect continuity
Fewer avoidable expiries, less downtime, no lost support cover.
Control spend
See what's coming before it becomes a charge nobody agreed to.
Preserve knowledge
Critical context stays in the business, not in one person's inbox.
Prove completion
A dependable record of actions, decisions and documents.
“Every business already has a renewal process. It is usually one spreadsheet, one inbox and one person's memory, and it works right up until the day it doesn't.”
Bring us the spreadsheet. Leave with your next 180 days.
A 30-minute walkthrough, then send us your renewal list, however messy. Within 48 hours you'll see your own obligations, owned and organised, inside Renewals360.
Reply within one working day